I spent my summer planning my 21st birthday party and I LOVED it. I love putting together every little detail. Luckily all of the stress was totally worth it because it was definitely one of the best nights I’ve had – so I figured I’d share some tips and ideas that helped me plan! No matter what your budget is or what your party is for you can still throw an awesome party.
1. Determine your budget
This is the first thing you should always do when planning an event/party. You’ll need to know how much you can spend so that you can then determine your theme, what food and drinks you can provide, and how much decorating you can do. What I did for my 21st was make an excel sheet that calculated all of my totals for me, and included every thing I needed. This makes it super easy to not only keep track of everything, but to add things along the way and having it calculated for you.
2. Who and how many people are you inviting?
Once your budget is determined, you’ll kind of have a feel for how much food/drinks you’re able to get. You never want to run out of food or drinks – so it’s good to determine how much you can afford before forming your guest list. Once you form a guest list, you’ll know the kind of people that’ll be coming – which means you should cater any activities to your guest list. What will the people you’re inviting enjoy? For example – if it’s your 21st , have some space for drinking games for people to play.
3. Determine a theme & decor
Now that you have determined how much money you can spend and how many people are coming, you can estimate the amount of decorations you can buy and how much you want to execute a theme. For my 21st I just chose the color scheme of white, gold and pink. Depending on your budget, you can go from there on how much to execute it.
Tables – You can easily find a company that rents out tables and chairs, I rented from Celebrations Party Rental in Highwood, IL – I purchased four tall boy cocktail tables for people to mingle and eat. I didn’t rent chairs, because if you have a lot of seating, that tends to bring the party down, instead I decided on less seating so that there would be more energy!
Florals – I chose floral arrangements as the centerpieces. Obviously there are various options for centerpieces, but because it was an “end of the summer” party I decided on florals. Because my theme was pink, white and gold with white linens, I wanted my floral arrangements to pop against the white. I ordered the arrangements through Swansons Blossom Shop in Deerfield, IL.
Dressing up the space – Another tip to “dress up” the space of your party is to add a lot of candles if you don’t have a lot of other decor. Candles help create a really elegant mood especially if the event is at night. A little goes a long way with candles!
Something little I did to add some color is a mini candy bar. At Party City they have candy organized by any possible color you could ever need (at reasonable prices too!)
4. Food / Drinks
Sometimes it’s nice to coordinate your food and drinks to the theme of your party. For mine, it didn’t really matter – so I just had heavy appetizers and a dessert bar. If you are really planning to execute a specific theme though, its good to have the food coordinate with it. We hired a catering service that walked around passing out various appetizers as well as a bartender for the drinks!